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    Privacy Policy

    We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

    What type of personal data do we handle?

    There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

    The minimum personal data that are stored are:

    Optionally, the user can provide:

    The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

    What do we to keep that data secure?

    We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

    How do we use the data?

    Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

    How we collect and use your data

    1. When using the website

    1.1 what data we collect

    1.2 why we collect the data

    1.3 what we do (and don’t do) with the data

    1.4 what to do if you want to get a copy of your data, or want your data to be removed

    2. When registering as an author, and submitting an article or book

    2.1 what data we collect

    2.2 why we collect the data

    2.3 what we do (and don’t do) with the data

    2.4 why we store the data

    2.5 what to do if you want to get a copy of your data, or want your data to be removed

    3. When registering as a reviewer

    3.1 what data we collect

    3.2 why we collect the data

    3.3 what we do (and don’t do) with the data

    3.4 what to do if you want to get a copy of your data, or want your data to be removed

    4. when being registered as a co-author

    4.1 what data we collect

    4.2 why we collect the data

    4.3 what we do (and don’t do) with the data

    4.5 what to do if you want to get a copy of your data, or want your data to be removed

    5. when signing-up to receive newsletters

    5.1 what data we collect

    5.2 why we collect and store the data, and for how long

    5.3 what we do (and don’t do) with the data

    5.4 what to do if you want to get a copy of your data or want your data to be removed

    Notification about change of ownership or control of data

    We may choose to buy or sell assets. In the case that control of data changes to or from Aperio and a third party, or in the case of change of ownership of Aperio or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

     

    (Updated: 18 May 2018)